Terracom Employer resource assessment - ATF013

TO BE COMPLETED AND RETAINED BY THE SUPERVISING REGISTERED TRAINING ORGANISATION FOR AUDIT PURPOSES

This form is made available to assist a supervising registered training organisation (SRTO) to comply with their obligations under the Further Education and Training Act 2014 (FET Act).

Apprenticeships and traineeships are pathways to obtaining a qualification or statement of attainment by completing employment-based training with an employer. It is essential the employment arrangements, including facilities, range of work and supervision, support an apprenticeship or traineeship outcome. The SRTO plays an integral role in assessing an employer’s capacity to provide the facilities, range of work and supervision when the SRTO prepares the training plan required for the apprenticeship or traineeship.

Before the Department of Employment, Small Business and Training (DESBT) can register a training contract for an apprenticeship or traineeship, Section 17(5)(f)(i&ii) of the FET Act requires a registered training organisation (RTO) to accept the nomination to become the SRTO, and prepare a training plan including an assessment of the employer’s capacity to provide, or arrange to provide, the facilities, range of work and supervision required under the training plan. Section 74 of the FET Act requires the SRTO to take all reasonable steps to ensure the training plan is signed within 3 months of the start of the apprenticeship or traineeship, or within 28 days of a change of SRTO or permanent transfer. Changes to the training plan and/or the commencement of additional trainees in the workplace will require the SRTO to review the employer resource assessment and retain evidence of the review.

If the employer is unable to provide, or arrange to provide the training resources necessary to achieve the outcomes of the training plan, and is unwilling/unable to negotiate alternative arrangements the SRTO must not commit to the training plan and must immediately advise the employer, the Australian Apprenticeship Support Network (AASN) Provider and DESBT.

Where the employer is a GTO or PEO

In the case of a group training organisa
tion (GTO) or principal employer organisation (PEO), the SRTO is required to conduct an employer resource assessment (ERA) of the first host employer’s workplace. For permanent transfers where the new employer is a GTO/PEO, an ERA is required for the first host employer. It is not a requirement to review the ERA at three monthly intervals for GTO/PEO contracts.

Privacy declaration

In completing this form, the SRTO named confirms that where any personal information is included in the answers provided, the SRTO:

• has taken all reasonable steps to be satisfied that the relevant person has provided their consent (either express or implied) to the SRTO disclosing that information to DESBT; or
• is satisfied that it is otherwise authorised or required under a law to disclose that information to DESBT or the AASN Provider.
For the purposes of this form, ‘personal information’ means information or an opinion, including information forming part of a database, whether true or not, and whether recorded in material form or not, about an individual whose identity is apparent, or can reasonably be ascertained from the information or opinion

Training Contract Details

RANGE OF WORK, WORKPLACE FACILITIES AND EQUIPMENT

Employers must be able to provide, or arrange to provide trainees work tasks aligned to the qualification being undertaken.

Note: The negotiation and establishment of the training plan requires the SRTO to identify any units of competency where the workplace cannot provide suitably aligned tasks. The training plan specifies these units must be recorded in the ERA with the alternative arrangements for training and assessment.

Units of competency from the training plan for which the employer is unable to provide aligned workplace tasks

Detail the units and how the training and assessment will be undertaken by the SRTO, e.g. temporary placement, simulated assessment, group training.

NUMBER OF TRAINEES TO QUALIFIED PERSONS (SUPERVISORS)

As part of the SRTO’s responsibility to assess an employer’s capacity to provide adequate training arrangements, the SRTO is to determine if the trainee’s supervisor can:

• supervise other trainees at a workplace where the traineeship is being completed; or
• not supervise any other trainees at a workplace where the traineeship is being completed.

Where an SRTO determines a supervisor can supervise other trainees, they must justify how an employer is providing adequate supervision.

For the purposes of the training arrangements under the Further Education and Training Act 2014, a qualified person for traineeships is:

1. A person who has satisfactorily completed a traineeship in the trainee's calling, and is the holder of a completion certificate issued under an Act, or
2. A person who holds a certificate of recognition issued under an Act, certifying the person has the necessary skills and knowledge in the calling, or
3. A person in the trainee's calling, as defined under a specific industrial instrument, or
4. A person who holds a tradesperson’s certificate or certificate of recognition as a recognised tradesperson issued under the Tradespersons’ Rights Regulation Act 1946 in the traineeship calling, or
5. A person who holds a relevant qualification in the traineeship calling, or
6. A person individually, or persons collectively, who has/have documented competence (achieved through an RPL or training pathway) or demonstrated competence in all the competencies the employer is required to provide training for under the trainee's training plan (note – cannot be a person or persons currently undertaking the same traineeship), or
7. A person undertaking a traineeship, at a higher level than the trainee's, whose traineeship incorporates supervisory or coordinating skills and who has documented competence (achieved through an RPL or training pathway) in at least one of the competencies the employer is required to provide to the trainee under the training plan and who is supervised by a person who qualifies under (1), and/or (5) and/or (6) and where a licence to practise the calling is required, the qualified person holds a current licence.

SUPERVISION OF TRAINING

List the appropriately qualified staff employed by the employer who will supervise the trainee in the workplace.

The trainee/s must have immediate access to the appropriately qualified staff in the same workplace and predominantly during the same working hours. If a copy of the supervisor’s qualification is not made available to the SRTO, the SRTO must document relevant experience and alignment to the definition of a qualified person.

If the qualification/certificate is not in the same calling/occupation as the traineeship please provide additional information to support the supervisory requirements, provide details of how they demonstrate competence as per criterion 7 in the definition of a qualified person, listed on page 3.

EMPLOYER DECLARATION

I, the employer, declare that:

• From the date of commencement of the training contract, I have provided, or arranged to provide, the trainee with the facilities, range of work, supervision and training required under the trainee’s training plan.
• Should the circumstances change in relation to my ability to continue to provide, or arrange to provide, the trainee with the facilities, range of work, supervision and/or training, I will advise the supervising registered training organisation.
• I understand any changes to the circumstances in relation to my ability to provide, or arrange to provide, the trainee with the facilities, range of work, supervision and/or training may result in DESBT cancelling the training contract.

SRTO DECLARATION

I, the SRTO, declare that:
• I have conducted a thorough and accurate assessment of the employer’s facilities, range of work, supervision and ability to train the trainee and have determined that the employer is able to provide, or arrange to provide, the facilities, range of work, supervision and training required under the trainee’s training plan.
• Where alternative arrangements regarding the range of work and/or facilities have been identified, these arrangements have been clearly identified in the trainee’s training plan.
• I understand that DESBT will audit the process I conducted in assessing the employer’s facilities, range of work, supervision and ability to train the trainee.
• I understand where it is determined that there are issues with the evidence and/or process in relation to the assessment of the employer’s facilities, range of work, supervision and/or ability to train the trainee, recovery of funds and/or cancellation of the training contract may result.

TRAINEE DECLARATION

I, the trainee, declare that:

• I understand the requirement to keep up to date with training, and that I need to have obtained a sufficient range of workplace experience prior to the completion of my traineeship.

Please download, complete and save appendix 1

Appendix 1 Link

Please have trainees complete declaration at appendix 1 (up to 10 trainees per declaration)

Appendix 2 Link